Job Description

Town Clerk – Part-Time (Cromwell, Oklahoma)

Schedule: Monday – Thursday, 9:00 AM – 1:00 PM
Location: Cromwell Town Hall (This is an in-person position)
Hours: 16 hours per week
Compensation: Negotiable based on experience

The Town of Cromwell is seeking a highly motivated, reliable, and friendly individual to serve as the Town Clerk. This part-time, in-person position plays a key role in day-to-day town operations, bookkeeping, billing, and communication with residents and the Town Board.

Primary Responsibilities

Billing & Collections

• Prepare and mail monthly trash service bills
• Receive and process in-person payments
• Ensure all cash payments are receipted and properly recorded
• Maintain accurate customer accounts and payment histories

Financial Administration

• Coordinate with the Town Board and Mayor on town financial obligations
• Prepare and process payments for utilities, insurance, and contracted services
• Maintain and reconcile town bank accounts
• Track account balances and prepare monthly Clerk’s Financial Report
• Assist with biennial audits by gathering requested documents

Payroll & Taxes

• Process payroll for town employees
• Calculate and submit payroll tax payments
• Prepare and file required state and federal tax forms

Town Meetings & Records

• Attend Town Board / Council meetings.
• Prepare and post meeting agendas in compliance with the Open Meeting Act
• Record and maintain meeting minutes, resolutions, and ordinances.
• Manage required records and retention schedules

General Office & Public Contact

• Serve as point of contact during business hours
• Respond to resident questions regarding services, billing, meetings, and town matters
• Maintain office supplies and coordinate with vendors
• Perform other duties typical to a small-town clerk role

Qualifications

• Strong organizational and bookkeeping abilities
• Ability to work independently with minimal supervision
• Basic computer skills (email, Word/Excel, basic accounting)
• Good communication skills and a professional public-facing manner
• Municipal or office administration experience preferred, but not required

Position Details

• Schedule: Monday – Thursday, 9:00 AM – 1:00 PM
• Status: Part-Time
• Compensation: Negotiable based on experience
• Location: Cromwell, OK (in-person only; remote work is not available)

How to Apply

Interested applicants may submit a résumé or brief statement of interest to: townhall@townofcromwellok.org

Job Type: Part-time

Expected hours: 16 per week

Work Location: In person

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