Job Description

Working on a contract Sample Coordinator role with a top well known fashion brand in NYC. This Sample Ops Coordinator is responsible for the collection, organization and tracking of seasonal marketing samples for the brand within the styling department. This position will serve a critical role, interfacing cross functionally with Marketing, PR, Creative, Merchandising, Sourcing, and external partners. The individual in the role must be highly organized, detail oriented, and able to prioritize and multi task. Sense of urgency and a positive attitude is a must.

DETAILS:

Title: Sample Coordinator

Start Date: 7/14/2025

End Date: 10/14/2025

Length of Assignment: 90 days

Hours Per Week: 40.00 hours

Pay Rate: $23/hr

Role and Responsibilities:

• Manage, check in, and track all seasonal samples for the company's brands. Work with styling, merchants, and sourcing on tracking key items for the season to prepare for style out.
• Maintain full knowledge of the brand's seasonal production line and be the point person for all sample questions that arise.
• Maintain the sample closet, making sure samples are organized and easily accessible.
• Work with styling team on prep and management of the seasonal kick off and style out process. Constantly updating stylists with key item samples to ensure smooth running of the meetings.
• Works closely with Assistant Manager of Styling and Director of Styling for seasonal Campaign shoots.
• Work cross functionally with photo production to find space and set up room for model fittings.
• Work with photo production and styling on packing and shipping samples to photoshoots. Making sure to track all outgoing and incoming shipments, either through messenger service or shipping company.
• Own pre-shoot and post-shoot deck process for the brand's shoots
• Work with post-production team on sample sending to retouching houses after shoots are wrapped.
• Once season is wrapped, pack samples for charity pick up to optimize sample closet space.
• Grid Shoots.
• Collect and track samples for ecommerce (grid shoots) for season.
• Work cross functionally with photo production and site merchandising to develop photoshoot schedule.
• Manage product on set, making sure all items from the data sheets are shot.

Role and Requirements:

• Must be highly organized and detail oriented
• Strong ability to multi-task
• Can-do attitude
• A strong team player
• Experience working in a fast-paced environment
• Working knowledge of excel and google docs
• Previous showroom or retail experience a plus, but not required

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