Job Description

Job Title: Executive Personal Assistant to CEO
Location: Hermosa Beach, CA (South Bay) -4 days on site 
Compensation: Up to $120,000 base + bonus + benefits

Overview
We are partnering with a private family and CEO in Hermosa Beach who is seeking a highly organized Executive Personal Assistant . This position leans heavily toward personal support (80–90%) with a smaller portion dedicated to business-related tasks. It’s an exciting opportunity for someone who enjoys variety, thrives in a “no job is too small” environment, and brings a polished yet approachable presence.

The right candidate will be local to the South Bay , comfortable working in and out of multiple residences, and able to balance both personal and professional demands with discretion. A background in supporting UHNW individuals, estate management, or family office environments is strongly preferred.

Key Responsibilities

• Act as a trusted personal assistant to the CEO and family, managing daily requests, errands, scheduling, and lifestyle needs
• Oversee property coordination for multiple residences, including vendor and contractor management, routine upkeep, and service schedules
• Coordinate complex travel arrangements, including private aviation, transportation, accommodations, and family logistics
• Support family activities, events, and gatherings — from small social occasions to larger-scale functions — including planning and vendor coordination
• Manage and track personal and light business expenses; reconcile accounts and assist with financial organization
• Provide administrative support in-office, including managing calendars and handling ad hoc requests for the CEO
• Stay proactive by anticipating needs, troubleshooting challenges, and maintaining strong organization across personal and family priorities

Qualifications

• Bachelor’s Degree required
• 5+ years’ experience as a Personal Assistant, Family Assistant, or Estate Manager , ideally supporting high-net-worth individuals or executives
• Proven ability to handle confidential matters with discretion and professionalism
• Strong organizational and multitasking skills; able to shift seamlessly between tasks in a fast-moving environment
• Excellent communication skills, both written and verbal; polished and professional presentation
• Tech-savvy, proficient with Microsoft Office Suite (Word, Excel), and comfortable learning new tools (expense systems, scheduling platforms, etc.)
• Local to the South Bay (Hermosa/Manhattan Beach area) required; reliable transportation and valid insurance
• Flexible, responsive, and adaptable, able to manage tasks ranging from high-level travel planning to hands-on property support

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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