Job Description

JOB TITLE: Events & Banquet Operations Assistant DEPARTMENT: Food & Beverage

REPORTS TO: Director of Events WAGE CLASS: Full Time

Position Summary: We are looking for a dynamic and detail-oriented Events & Banquet Operations Assistant to join our Clubhouse team. In this role, you will work closely with the Director of Events to plan, coordinate, and execute a wide range of private functions and Club events, ensuring exceptional experiences for our members and guests. This position blends hands-on event execution with administrative support—approximately 75% of time spent on the floor overseeing event logistics and service, and 25% dedicated to planning, organization, and communication with internal teams and members. 

About the Club:  Founded in 1895, just minutes from New York City in northern New Jersey, Baltusrol Golf Cub remains true to its founder Louis Keller’s bold vision to create a world class golf club befitting America’s leading city. Baltusrol’s two championship golf courses, both ranked among the top 100 in American by several major publications, have played distinguished roles on the national golf stage since their creation by architect A.W. Tillinghast. The Club has hosted 19 major championships in its history and will again welcome the world’s best golfers when it hosts the 2029 PGA Championship. In 2014, Baltusrol was designated a National Historic Landmark in recognition of its legacy in American golf. Over the course of its 130-year history, Baltusrol has also distinguished itself as an international leader in hospitality. In 2019, the clubhouse at Baltusrol was recognized as one of the greatest classic clubhouses in America by Golf Digest. Baltusrol has been ranked #2 Platinum Golf Club in American by Club Leaders Forum since 2019 and was ranked the #5 Platinum Golf & Country Club in the World in 2025-26.

Essential Functions

Event Operations (75%)

· Serve as on-site coordinator for private and Club events, including pre-event walk-throughs, set-up meetings, and event execution.

· Supervise event service staff during functions, ensuring flawless delivery and adherence to Club standards.

· Act as head server or event lead for special functions as needed, greeting and seating members and guests with professionalism and warmth.

· Collaborate with the Director of Events, Assistant General Manager, Banquet Manager, and Executive Chef to ensure smooth communication and efficient event flow.

· Anticipate member needs and provide proactive support to ensure exceptional guest experience.

· Assist with large-scale Club events, including planning, coordination, and on-site management.

· Maintain visibility on the floor throughout events to monitor service and provide real-time support.

· Uphold Baltusrol’s commitment to excellence and member engagement by greeting members by name and fostering a warm, professional environment.

Administrative & Planning (25%)

· Assist in preparing weekly event sheets, banquet event orders, proposals, and contracts in coordination with the Events Department.

· Create and update diagrams for buffet tables, guest seating, and room setups in collaboration with catering and banquet teams.

· Maintain detailed records of event logistics, layouts, and menu selections for both recurring and annual Club events.

· Support billing accuracy by preparing cover sheets, communicating missing information, and liaising with the Accounting Department for timely invoicing.

· Prepare food labels, signage, and printed materials for buffets and events.

· Develop and maintain the internal weekly event calendar; communicate event updates and scheduling changes to staff and management.

· Attend Food & Beverage, management, and staff meetings to ensure consistent communication and alignment across departments.

· Assist in the development and execution of one large annual event, including planning, coordination, and post-event evaluation.

· Support Director of Events with marketing initiatives, event promotions, and collateral materials.

Qualifications and Requirements:

· Minimum of 2 years of experience in event coordination, banquet operations, or hospitality management (private club experience preferred).

· Strong computer skills, including Microsoft Office and event management software.

· Working knowledge of food and beverage service standards, event layouts, and setup logistics.

· Ability to work a flexible schedule, including nights, weekends, and holidays as required.

· ServSafe and/or TIPS certification preferred.

· Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment.

· Excellent interpersonal and communication abilities; fosters collaboration across departments.

· High attention to detail and professional presentation.

· Flexible and adaptable to shifting priorities and event schedules.

· Team-oriented, positive, and proactive mindset with a strong sense of hospitality.

· Demonstrated ability to manage stress and maintain composure under pressure.

· Commitment to upholding Baltusrol Golf Club’s mission, culture, and standards of excellence.

Physical and Environmental Demands:

· Ability to stand and walk for extended periods during events.

· Must be able to lift up to 30 pounds and assist with room setups and breakdowns.

· Comfortable working in a fast-paced, service-driven environment.

 

Pay: $25.00 - $30.00/hour (Full Time – 40 hours/week)

Job Type: Full-time (8-hour shifts)/ Flexibility to work evenings, weekends, and holidays is required to support Club operations and special events.

 

Benefits:

401(k)

Health, Dental, Vision, Life insurance, Disability Insurance

Paid time off

 

Ability to Commute: Springfield, NJ 07081 (Required)

 

Work Location : In person

Job Tags

Full time, Work at office, Flexible hours, Shift work, Night shift, Afternoon shift,

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