Job Description
Client Service Specialist Litigation Support
Location: Washington, D.C.
Compensation: $76,000 - $108,000 (DOE)
Schedule: Full-time | On-site
About the Opportunity
HireNow Staffing is partnering with a prestigious law firm to identify a polished, detail-oriented, and experienced Client Service Specialist to support its Litigation practice in Washington, D.C. This role is ideal for a career legal secretary or litigation support professional who thrives in a fast-paced environment, brings proven longevity in past roles, and excels in providing seamless support to senior attorneys. The position requires a high level of discretion, professionalism, and organizational skill to manage complex matters and client interactions.
Key Responsibilities
As a Client Service Specialist, you will be the organizational backbone for a team of high-level attorneys. Your responsibilities will include:
Coordinating extensive domestic and international travel arrangements, including flights, hotels, and itineraries.
Managing complex calendars, scheduling court deadlines, hearings, depositions, and client meetings.
Handling time entry, expense reports, billing review, and client invoicing to ensure accuracy and timeliness.
Drafting, editing, proofreading, and translating legal correspondence and filings in both English and Spanish.
Supporting matter management, including opening new files, ensuring compliance with firm procedures, and maintaining accurate documentation.
Acting as a liaison between attorneys, clients, and internal departments, fostering strong communication and follow-through.
Assisting with presentations, client events, and firm projects requiring high attention to detail and execution.
Qualifications
Minimum of 6 years' experience in legal secretarial, litigation support, or related administrative roles.
Strong background in litigation; exposure to international arbitration is a plus.
Demonstrated success supporting senior-level partners or executives.
Fluency in English and Spanish (both written and verbal) required.
Advanced skills in drafting, proofreading, and translating legal documents.
Exceptional organizational skills, judgment, and discretion in handling sensitive matters.
Proficiency with Microsoft Office Suite, legal billing systems, and document management platforms.
Ability to work independently while remaining a collaborative team player.
Why This Role?
This is not a typical administrative role it's an opportunity to play a pivotal part in supporting a team of high-performing attorneys. The selected candidate will be trusted with sensitive client matters, high-level correspondence, and critical logistical coordination. If you're a polished professional who thrives in structured, high-pressure environments and values being a key contributor to a dynamic legal team, this position offers an excellent platform to grow and thrive.
Compensation & Schedule
Salary range: $76,000 - $108,000 depending on experience.
Comprehensive benefits package offered.
On-site presence required to ensure seamless collaboration with attorneys and staff.
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