Job Description

Job Description

Job Description

Maloney Properties – Voted “Best Place to Work” by our employees for 10 years!

Join our hard-working motivated team! Our reputation for customer service and quality workmanship is the best in the industry.

About Us:

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 10,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, Maloney Properties has a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities:

We are seeking candidates for a part-time Administrative Assistant to support our residential properties in the Metro-West area. We are looking for someone to work 24-30 hours per week with some flexibility. The work schedule will be set based on your availability and your preferred days and hours between 8:00-4:00 Monday-Friday. Your work week will be split between sites in Waltham, Watertown, and Newton. You will occasionally report to a site in Boston as needed. Some travel between sites may be necessary. Your duties and responsibilities will include:

• Answering phone calls, emails, and responding to general inquiries from residents, vendors, and prospective residents.
• Assisting with processing applications, lease renewals, and move-in/move-out paperwork.
• Maintaining accurate tenant files and property records in both physical and digital formats.
• Coordinating and following up on work orders and maintenance requests.
• Assisting with scheduling inspections, showings, and appointments.
• Communicating professionally with residents and team members to support positive tenant relations.
• Performing general clerical tasks such as filing, data entry, and document preparation.
• Other duties as assigned by the Property Managers.

Your Qualifications:

We are looking for someone with excellent communication skills and a strong customer service philosophy.

• Previous administrative experience in an office setting is required; previous property management experience would be a plus.
• Proficiency in Microsoft Office is required; experience with Yardi is preferred.
• Bilingual English/Spanish is preferred.
• A valid driver's license and access to a vehicle is required.

Compensation & Benefits:

We offer highly competitive pay and a comprehensive benefits package including great health benefits, 13 paid holidays, vacation time, 401k match, life and disability insurance, employee assistance program, an extra paid day off during your birthday month, and more! You will love our family-friendly workplace and healthy work-life balance at Maloney.

We also offer training programs and opportunities that lead to employee advancement and promotions. If you are interested in furthering your skills and building your career, this is a great opportunity for you!

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